In this last blog in our series, we’ll tackle how to create specific, measurable work plans. (In case you missed the earlier blogs in this series, we covered effective strategies for weekly work plans and the hidden pitfalls of make-ready plans.)
Are you ready to level up your weekly work plan? Let’s check out something that can set you apart and make your projects successful: being specific and measurable in your tasks. It sounds simple, right? Yet, it’s something many of us often skip over. Let’s dive in.
Why Being Specific and Measurable Matters
Picture this: You’ve got your task list ready. It includes things like “install duct” or “pour concrete.” Pretty clear, right? Not really. Imagine you’re a clever crew member, just like I used to be. You could honestly say you installed two pounds of duct or handled a tiny part of the task and technically, you wouldn’t be wrong. But that’s not really getting the job done, is it?
Being vague in task descriptions is a common pitfall. Let’s illustrate why you should avoid it. Say your task description just says, “Install duct.” You’re leaving room for underachievement because how much duct needs to be installed isn’t specified. That’s a planning fail.
But when you get specific, like saying “Install medium pressure between column lines 3 and 9,” that’s measurable. Now, you can check the completed work easily at the end of the day, track progress, and plan your future moves like a pro.
Getting Down to Details
Besides saving you from being overwhelmed, detailed planning allows you to self-regulate. You know exactly what you need to do and how fast you need to work. For instance, if your task is to install ductwork, define how much you must install each day to hit your targets for the week. This specific approach helps you know if you’re winning or losing every day and hit the deadline.
Let’s get practical: decide how many lines of duct to install and where. You’re not just saying “install duct;” you’re sharing specifics about the location and extent. Is it on the first floor, Quad A or B? Maybe it’s on the third floor. It doesn’t matter, just be clear!
Learn through Action
Ready to practice these tips? Take some time to think through what you’ve got coming up. List down the tasks for next week, and here comes the key part—ask yourself:
- How much work is involved?
- How many pieces need to be installed?
- Where will the tasks be carried out?
Remember to be clear about what “done” looks like. Being reasonable is key: determine the amount your crew can achieve without setting unrealistic expectations.
Wrap It Up with a Task List Celebration
Once you’ve detailed all this and produced your plan, take a moment to celebrate. You’ve just laid the foundation for a productive week. Now, you’re ready for the next lesson with confidence.
In short, mastering the art of being specific and measurable in your work plans will not only enhance your project results, but it will also improve communication with the GC and up your leadership game. Now go “Do the Damn Thing” and drive success with your well-thought-out plans!
If you’d like more ideas for your tool box, check out my resource, The Field Leaders Planning Tool Box.
Related Blogs
The Hidden Pitfalls of Make-Ready Needs—And How to Turn Them into Triumphs! (Part 2)
Jesus (Jesse) D. Hernandez, Jr.
Jesse’s career ranges from grading ditches to counseling executives. On this path, he learned that we are more alike than we are different. He leverages this experience by supporting construction companies in boosting production in the field and the office. In his role leading Depth Builder, he takes a people-first approach and champions his message of contribution, ownership, and vulnerability.
